DRIVING & DEMENTIA ROADMAP WEBSITE PRIVACY POLICY
This purpose of this Privacy Policy is to describe the collection, use and retention practices that apply to your use of the Driving & Dementia Roadmap (“DDR”) website (the “Website”). In this Privacy Policy, the terms “we”, “us”, and “our” refers to Baycrest Centre for Geriatric Care (“Baycrest”) and Sunnybrook Research Institute (“SRI”), the owners and/or operators of the Website.
We respect your privacy and will only collect, use or disclose information (including personal, de-identified and aggregate information) from users in connection with the Website in accordance with this Privacy Policy. In addition to this Privacy Policy, users of the Website should consult the Disclaimer and Terms of Use for the Website and other and other notices posted on the Website.
This Privacy Policy does not apply to business contact information provided to us (except where otherwise expressly required by applicable law), to certain publicly available information, nor to the collection, use or disclosure of information with respect to corporate or commercial entities.
Acceptance of Privacy Policy
Use of the Website is offered to you on your acceptance of this Privacy Policy. Your use of the Website indicates your acknowledgment and agreement to this Privacy Policy. The Website is only available for use by those who may lawfully enter into contracts with us under the law applicable to such contract. If you do not qualify, you are not permitted to access or use the Website.
We reserve the right, in our sole discretion, to modify, alter or otherwise update this Privacy Policy at any time without prior notice or liability to you. You agree to be bound by such modifications, alterations or updates and agree that any subsequent use by you of the Website following changes to this Privacy Policy shall constitute your acceptance of all such changes.
This Privacy Policy was last updated October 2022.
Collection of Information
We collect personal information, as may be defined in applicable privacy legislation, through the Website to measure the dissemination and engagement of the DDR. The Website is not a data repository or electronic health record and may not be used to store personal health information under any circumstances, nor is the Website intended as a substitute for maintenance of proper case reports by a qualified healthcare professional in accordance with applicable clinical and organizational guidelines.
With the exception of the Automatic Information collected as defined below, we do not collect information that would personally identify you unless you choose to provide it to us.
Automatic Information Collection
The Website operates using Google Analytics which automatically collects information as part of the standard operating process of the Website. The information collected includes your internet protocol (IP) address, cookie information and browsing actions and patterns such as user analytics. We use cookies and other standard web technology to collect information about the use of the Website and preferences and to customize and improve the Website. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of the Website may become inaccessible or not function properly.
Use of Information
We may use personal information collected through the Website to contact you with additional information about the Website, to request your feedback about the Website or to offer you further educational opportunities. If you do not wish to receive this information, you can unsubscribe at any time.
We may share de-identified and/or aggregate information for quality improvement purposes, including improvement of our educational services. Such data is anonymized so no individual is identifiable.
Disclosure of Information
We will not sell or distribute personal information collected through the Website with unrelated third parties. We may disclose your personal information to third parties who we have engaged to provide us with services in connection with the Website. In each case, we will ensure that these third parties have agreed not to use or disclose your personal information except to provide us such services in connection with the Website. Please note that we may be required to disclose personal information in response to a subpoena, court order or other legal mechanism.
We may share de-identified and/or aggregate information collected through the Website with our research partners and other organizations to measure and quantify the effectiveness of the Website. De-identified and/or aggregate information collected through the Website may be included in research publications and presentations about the Website.
Retention of Information
We will retain your personal information for as long as your Website account is active or as needed to provide you with use of the Website, or to comply with our legal obligations, resolve disputes, and enforce our agreements.
Withdrawing Consent
If you wish to withdraw your consent for the collection, use or disclosure of your personal information, please contact our Privacy Officer at the contact particulars below. Your withdrawal of consent will be applied on a go-forward basis. Please note that your withdrawal of consent may prevent us from offering you continued use, either in whole or in part, of the Website.
Your withdrawal of consent is not retroactive since we may already have used your personal information for the purposes described in this Privacy Policy. As previously noted, we will retain and use your personal information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.
Security Measures and Transmissions over the Internet
We use commercially reasonable security measures to safeguard the security of the Website in order to prevent access, loss, interception or alteration by unauthorized parties. Such security measures can include physical security measures, organizational controls on access to information, and electronic safeguards such as passwords, firewalls and SSL level encryption, where and as appropriate. We also require our partners, suppliers and agents to implement similarly reasonable security measures to safeguard the security of the Website.
While we use commercially reasonable security measures to safeguard the security of the Website, the transmission of data over the Internet or other publicly accessible networks is inherently insecure, and is subject to possible unauthorized access, loss, interception or alteration while in transit. Accordingly, we do not assume any liability for any damage you may experience or costs you may incur as a result of any transmissions over the Internet or other publicly accessible networks, and in no event will the information you provide to us result in any liability to you on our part in the event that such information is inadvertently released by us or accessed by third parties without our consent. Notwithstanding the foregoing, to the extent that you are able to access the information of third parties through the Website, we do not grant you any right or license to use such information.
Note to Users Outside of Canada
We will collect, store, and process your information that we obtain from the use of the Website and these activities shall be governed by applicable Canadian laws and regulations and this Privacy Policy. In addition, we may transfer your information outside Canada to third party service providers with operations in other countries. By using the Website, you consent to such collection, storage and processing in Canada and elsewhere, though Canada and other jurisdictions may not afford the same level of data protection as considered adequate in your own country. We will take reasonable steps to protect your information.
Contact Us
Should you have any questions about your personal information or the privacy practices of the DDR Website, please contact the Baycrest Privacy Officer at privacy@baycrest.org or by phone at 416 785 2500 ext. 6300.